First Reminder to Client for Pending Payment Release

Dear <Client Name>,

Hope you are doing well and <client’s company name> is running far ahead than competitors and mesmerize the market with new features introduced in latest version V3.

Congratulation to <client’s company name> for this new version and awesome features which indeed elevates user experience and company exposure to a new height.

I believe that, the software version V3 – delivered by us is working as per your expectations (as we seen together in initial review round). Our team at India is excited to know the feedback from you and also from the market. Kindly let us know the reactions and reviews of real users about V3.

We would gently bring the payment part into your knowledge that, as per contract $1000 is the total price of the delivered software version V3, so if you don’t see any requirement conflict or bug in the final released version V3, let us sign-off this phase and move to the next level where more advanced and innovative features need to develop (as discussed earlier) to surprise customers and to shock the competitors.

Look forward to hear from you in this reference.

Regards,
<Signature – Client Engagement Executive>

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Second Reminder to Client for Pending Payment Release

Dear <Client Name>,

We are still waiting to know the status of released version V2 (your/user experience) and the payment status of due amount i.e. $1000 as per contract signed.

We believe that, there is a least chance of any conflict in requirement or functionality as it is designed, developed and delivered as per contract conditions and after freezing the requirements, however we are open to discuss the suggestions, concerns or bugs, if any.

With reference to the successful delivery of V3 and as requested earlier, we would gently remind you that, as per contract, $1000 was the pricing of this whole package. Looking at your relation with company and a long term commitment, we hadn’t demanded it in advance but as now V3 is successfully delivered and found satisfactory in the initial review round(as we have seen during demo), we request you to release this payment for which we both have agreed upon in written.

<Company name that requests payment> is looking forward to continue strong, committed, trustworthy and ongoing business bonding with you.

Let us communicate further and clear the current condition.

Regards,
<Signature – Client Engagement Executive>

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Third Reminder to Client for Pending Payment Release

Dear <Client Name>,

Hope you are doing well and everything is fine at your end.

I am bit worried about you by not hearing anything from you for a long.

It was last time we have communicated during demo of V3 but then after I neither have any update from you about V3 nor you responded any of my previous mails.

This situation is not clear to me, but we are confident about V3’s success, because as a team we had put tremendous efforts to extend features from adequate to amazing.

<Company name that requests payment> requests you to share your views about V3.

We gently remind you to release pending payment of $1000 as contracted.

If you find any issues either in releasing payment or in this new version launched to market, we are open to discuss and confident to solve it through conversations.

We are waiting for your reply on this 3rd reminder.

Regards,
<Signature – Client Engagement Executive>

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Fourth/Final reminder to Client for Pending Payment Release

Dear <Client Name>,

We are still waiting for the due payment but we received neither payment nor reply of any requests sent to you earlier.

This situation will enforce us to take legal action to recover due payment.

We surely don’t like to move in this direction and make our relation bitter but we don’t see any other option to get the pending payment.

With this email, we are notifying you to clear pending dues for V3 delivery latest by 1st Aug 2013 and by failing this, you shall have a legal notice from <company name that requests payment> for pending payment recovery.

You shall be responsible for this and for all future legal battles.

We still hope to get payment by/before 1st Aug 2013 and hence to avoid legal action.

Signed copy of Contract is attached with this email for your ready reference.

Waiting from your side either response or recovery – as soon as you can.

Regards,
<Signature – Client Engagement Executive>

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