Dear Sir,

Based on the annual appraisal letter I have received from HR followed by the relative discussion we had over the incremented amount, I have taken decision to leave this esteemed organization with heavy heart.

Kindly consider this email as my formal resignation and do needful further as per company policy. I promise to perform all assigned duties with best of my ability and sincerity till my last day with <company name>.

Additionally, requesting you to release me in 1 month by decreasing official notice period.  Based on my 5 years of experience with <company name>, I understand that, this is dependent on backup resource availability, handover completion and on top of all, manager’s consent plays a vital role in this approval.

We can discuss all possible options including notice buy-out at your convenience – please let me know your availability for the same.

In end, I would like to wish <company name> phenomenal growth and success in the time to come and believed myself fortunate for having had an opportunity to work in your team.

I am confident that, the learning gained in this duration will definitely help me to grow as professional.

Looking forward for your positive response in this reference.

Yours Sincerely,
Thomas Anthony